AES can choose the level of commitment now while keeping delivery gated. The investment model gives AES three routes: a focused start with one priority agent, an accelerated pilot route with three priority agents, or a Full Scope Agreement that locks the wider framework while keeping scale-up subject to evidence and approvals.
Pricing is fixed against the selected option scope and is SYNRTECHS's firm offer, valid for 30 days from the date of this proposal; the selected option is carried unchanged into whichever contract format AES chooses. Any additional agents, hands-on data remediation, activations beyond the included waves or run costs are handled through the add-on schedules and scope boundaries below.
1. Choose the Level of Commitment
Option 1: Controlled Start
Investment: $97.5k
What AES gets
- AI Brain foundation and governance baseline.
- Working Brain pilot on a priority corpus.
- Wave 1 activation for Dubai HQ and Riyadh / Jeddah.
- One priority agent pilot: Proposal & Bid Writer, unless AES substitutes another at Gate 0.
- Gated evaluation before any production scale-up.
Commercial meaning
Option 1 funds the shared foundation and first visible pilot. It is the focused route if AES wants the lowest initial commitment while still creating the governed Brain, Wave 1 activation and one tangible agent.
Delivery control
The agent remains a pilot first, measured against agreed baselines, and scaled only when evidence supports it.
Scope boundary
Additional agents, hands-on data remediation, activations beyond Wave 1 and run costs are priced separately through the add-on schedules below.
Option 2: Recommended Acceleration
Investment: $122k
What AES gets
- All Option 1 items.
- Three priority agent pilots in total:
- Proposal & Bid Writer.
- Project Coordination & Liaison.
- HR Assistant.
- Shared governance, data readiness and evaluation framework reused across all three pilots.
- Pilot evidence, AES owner sign-off and run-cost review before scale-up.
Commercial meaning
Option 2 is deliberately priced close to Option 1 because the foundation and Wave 1 activation are already included. The price increase mainly covers two additional pilots, not a second foundation build.
Delivery control
Each agent remains limited-user, limited-corpus and human-reviewed until gate evidence supports scale-up.
Scope boundary
The same add-on boundaries apply: only agents beyond the three pilots, extra data remediation, activations beyond Wave 1 and run costs are charged separately.
Option 3: Full Scope Agreement
Investment: $400k (up to $500k if purchased separately through the add-on schedules)
What AES gets
- All Option 2 items.
- Agreed scale-up path for the three priority agents.
- Ten additional agents of mixed levels — from thin / utility agents to integration-heavy agents — drawn from the governed backlog.
- Trust Fabric hardening, operating model and handover framework.
- Waves 2-3 activation path for the wider office rollout.
- Continued gate controls for readiness, pilot evidence, run cost and AES owner approval.
Commercial meaning
Option 3 is the full-scope route if AES wants to lock the complete framework now while preserving gate-by-gate delivery approval.
Delivery control
Each scale-up stage proceeds only after pilot evidence, AES owner sign-off, run-cost review and readiness approval.
Scope boundary
Add-ons narrow further here: only agents beyond the thirteen included (three priority + ten mixed-level), hands-on data remediation, extra activations beyond the named waves and run costs sit outside the option below.
2. Option Comparison
| Scope area | Option 1: Controlled Start | Option 2: Recommended Acceleration | Option 3: Full Scope Agreement |
|---|---|---|---|
| Investment | $97.5k | $122k | $400k (up to $500k if purchased separately via the add-on schedules) |
| Commercial logic | Foundation + first pilot. | Option 1 + two additional pilots. | Option 2 + full scale-up framework, all waves and ten additional mixed-level agents. |
| AI Brain foundation | Included. | Included. | Included. |
| Governance and control baseline | Included: data readiness advisory, DOA pattern, human approval boundaries, audit / disclosure pattern and local compliance pack for Wave 1. | Included: same foundation and control baseline as Option 1. | Included and extended through trust fabric hardening, operating model and scale-up gates. |
| Working Brain pilot | Included. | Included. | Included. |
| Priority agent pilots | 1 pilot: Proposal & Bid Writer (AES may substitute at Gate 0). | 3 pilots: Proposal & Bid Writer, Project Coordination & Liaison, and HR Assistant. | 3 pilots, plus the agreed scale-up path for those same priority agents, plus ten additional agents of mixed levels from the governed backlog. |
| Wave 1 activation | Included: Dubai HQ + Riyadh / Jeddah. | Included: Dubai HQ + Riyadh / Jeddah. | Included as part of Waves 1-3. |
| Waves 2-3 activation | Not included; treated as additional local activation scope if requested. | Not included; treated as additional local activation scope if requested. | Included: Amman, Lebanon, Tunisia, Madrid and Atlanta. |
| Production scale-up | Not included; approved later if pilot evidence supports it. | Not included; approved later if pilot evidence supports it. | Included for the three priority agents, but still released only through gates. |
| Operating model and handover | Pilot handover and basic runbook for first agent. | Pilot handover and runbooks for three priority agents. | Full operating model, handover framework and year-2 roadmap. |
| Additional agents | Separate schedule. | Separate schedule beyond the three priority pilots. | Separate schedule beyond the three priority agents. |
| Hands-on data remediation | Separate schedule if AES asks SYNRTECHS to lead cleanup. | Separate schedule if AES asks SYNRTECHS to lead cleanup. | Separate schedule if AES asks SYNRTECHS to lead cleanup beyond agreed readiness support. |
| Run costs | Metered separately and capped before scale. | Metered separately and capped before scale. | Metered separately and reviewed at each scale-up gate. |
| Best fit | Lowest initial commitment with one visible pilot. | Best near-term match to AES urgency because it pilots all three requested agents. | Best if AES wants to lock the full commercial framework now while keeping delivery gated. |
3. Foundation for AES's AI Journey
Whichever option AES selects, the first investment establishes the foundation for a controlled AI journey. The purpose is not only to configure a platform, but to create the way of working that allows AES to adopt AI with measurable value, clear accountability and confidence across the organisation.
- Value-led implementation: success is defined through agreed baselines, priority workflows and measurable improvement, so AI investment is linked to business value rather than technology adoption alone.
- Governed knowledge foundation: AES knowledge is prepared for cited, permission-aware and version-aware retrieval, so agents can rely on approved sources rather than informal files or individual memory.
- Human-centred control model: AI supports retrieval, drafting, coordination and preparation, while AES people remain responsible for decisions, approvals, professional judgement and external commitments.
- Co-development with AES teams: delivery is structured so AES technical and business owners participate in design, testing, evaluation and handover as the capability develops.
- Specialist advisory built into delivery: legal, governance, GRC, data science, QA/testing, audit readiness, change management and growth advisory input is brought into the work where it materially affects adoption, control or value.
- Gated path to scale: every agent pilot is measured before production scale-up, with owner sign-off, run-cost visibility and readiness evidence before AES commits to broader rollout.
4. Included Activation Waves
| Activation wave | Offices / entities | Pricing treatment | Regulatory requirements |
|---|---|---|---|
| Wave 1: included in all options | Dubai HQ + Riyadh / Jeddah | $12k-$20k, reflected in option pricing. | KSA PDPL (Personal Data Protection Law), per-contract GACA / government routing, UAE PDPL watchlist, and KSA-classified content routed through approved interim patterns until the enclave gate. |
| Wave 2: included in Option 3 | Amman, Lebanon, Tunisia | $18k-$30k, reflected in Option 3 pricing. | Jordan PDPL, Lebanon Law 81/2018, Tunisia Law 2004-63, INPDP registration and cross-border-transfer checks where required. |
| Wave 3: included in Option 3 | Madrid, Atlanta | $12k-$20k, reflected in Option 3 pricing. | EU GDPR, Spain LOPDGDD, EU AI Act transparency duties, TSA Sensitive Security Information handling and US project confidentiality obligations. |
| Full activation envelope | All listed offices, treated as 7 activations (Riyadh and Jeddah are delivered as one combined activation) | $42k-$70k, reflected in Option 3 pricing. | Complete group activation compliance pack, finalised from the AES legal-entity map in Phase 0. |
Included waves are part of the selected option scope. Additional offices or entities beyond those named waves are treated as additional local activation scope and priced only if requested. The KSA enclave migration remains a separate decision module, priced only when Azure Saudi Arabia East and the required AI services are confirmed available.
5. Scope Boundaries and Add-Ons
| Add-on area | Used when | Pricing / handling |
|---|---|---|
| Additional agents beyond the selected option | AES asks SYNRTECHS to develop agents beyond the selected option. | Priced by complexity, corpus readiness, systems touched, autonomy level and governance requirements. See agent schedule below. |
| Production scale-up for additional agents | AES wants to scale an additional agent after pilot evidence. | Approved only after pilot evidence, business case, owner sign-off and run-cost estimate. |
| Entity / office activation beyond included waves | AES asks SYNRTECHS to activate offices or entities beyond the included waves. | Wave 1 is included in Options 1 and 2; Waves 1-3 are included in Option 3. Any further entity / office is switched on through a local activation module. |
| Hands-on data remediation | AES asks SYNRTECHS to lead cleanup of a priority corpus rather than advise AES's internal team. | AES owns preprocessing by default. SYNRTECHS provides advisory standards, templates, QA checks and ingestion requirements unless AES asks for delivery support. |
| Run costs and licences | AI inference, search / graph / observability, subscriptions or post-launch support are incurred. | Paid directly by AES to the relevant providers, based on the licences and consumption the selected scope requires. SYNRTECHS specifies the required licences and estimated consumption at Gate 0; usage is capped before scale. External data subscriptions remain pass-through decisions. |
6. Optional Agent Add-On Schedule
Used only if AES asks SYNRTECHS to develop agents beyond the selected option, or to scale an additional agent after pilot evidence. The three priority pilots remain part of the selected option.
| Agent work | Typical scope | Pricing | Notes |
|---|---|---|---|
| Thin / utility agent | Intake, reminders, task routing, simple Q&A, reporting prompts. | $3k-$6k each; wave of 4: $10k-$18k. | Uses the existing Brain and governance pattern; minimal integrations. |
| Domain assistant pilot | HR, QHSE, policy, legal / contracts or department-specific Q&A with templates. | $15k-$25k each. | Includes domain corpus setup, golden questions, owner acceptance tests and pilot feedback cycle. |
| Integration-heavy pilot | Proposal / bid, project coordination, Procore / Jisr / Teams workflows, approval-aware drafting. | $30k-$45k each. | Higher effort because it touches systems, approvals, identity, audit and richer evaluation. |
| Production hardening / scale-up for an extra agent | Broader users, workflow coverage, monitoring, training, run-cost caps and handover materials. | $15k-$45k per agent after pilot. | Only approved after pilot evidence, business case and named owner sign-off. |
| External-action / higher-governance uplift | Outbound email, approval-triggering actions, DOA-driven workflows or regulated content handling. | +$6k-$10k where required. | Adds disclosure, recorded authorisation, audit controls, fallback path and additional testing. |
7. Optional Data Works Pricing Schedule
Used only if AES asks SYNRTECHS to lead cleanup of a priority corpus rather than advise AES's internal team. Data readiness advisory is included in each selected option.
| Data work | Unit / package | Pricing | Notes |
|---|---|---|---|
| Data readiness advisory | Included in each selected option. | Included. | Standards, taxonomy guidance, ingestion templates, quality checklist and sample QA. |
| Corpus inventory and sampling | Per corpus / workstream. | $3k-$6k. | Volume estimate, quality sample, issue log and remediation plan before any larger work order. |
| Metadata cleanup, dedupe and folder normalisation | Per file. | $0.20-$1.00+ / file; minimum $4k work order. | Depends on file complexity, metadata gaps and required manual review. |
| Scanned PDF / OCR refinery support | Per priority batch. | $6k-$14k typical. | Depends on scan quality, Arabic / bilingual content, tables, drawings and QA threshold. |
| CAD / BIM metadata pilot | 500-1,000 files. | $6k-$10k. | Tests extraction economics and produces a scale estimate before any full backfill. |
| Priority corpus preprocessing package | One-time package. | $18k-$32k typical. | For larger priority corpora where AES wants SYNRTECHS to lead hands-on preparation. |
8. Run Costs and Support Boundaries
These items are visible now, but charged only where AES requests additional scope or where consumption is actually incurred.
- AI inference, search, graph and observability: paid directly by AES based on the required licences and metered consumption; SYNRTECHS specifies the required licences and estimated consumption at Gate 0, and usage is capped before scale.
- Existing Copilot spend: approximately $36k / year is activated rather than replaced.
- Office / entity activations: included waves are shown in Section 4; additional offices or entities are scoped separately only if AES requests activation beyond the selected option.
- Hands-on data remediation: AES owns preprocessing by default; SYNRTECHS hands-on cleanup is separate if requested.
- Additional agent work: add-on agents and production hardening follow the side schedule above.
- KSA enclave migration: priced only at the gate when Saudi-region AI services and contract requirements are confirmed.
Cost-control principle: platform and agents are built once; run costs and licences are paid directly by AES against metered, capped consumption; extra scope is modular and reuses the same Brain — built once, leveraged by every later agent.
9. Commercial Decision and RFP Next Step
AES selects the preferred option for RFP pricing: one pilot, three pilots or the Full Scope Agreement. Delivery remains gated whichever option AES chooses.
After selection, AES and SYNRTECHS confirm the RFP route and format, finalise the agreement and confirm kickoff timing.
After signature, AES and SYNRTECHS begin the 1-2 week pre-mobilisation window. During this period AES confirms the agreed tenant, licence, entity, DOA, corpus and system-access inputs required to start Phase 0.
Contractual terms: IP ownership, liability, confidentiality and termination terms are addressed in the definitive agreement. The proposal's working position is that platform ownership and AES data remain with AES.
10. Immediate Next Steps
These actions sit after the commercial decision so AES can move from option selection into RFP, agreement, and pre-mobilisation without losing delivery control.
- Confirm the selected option: AES confirms the option scope; next-stage agent specifications are confirmed on measured evidence at the Week 8 Scale-Up Review and at each subsequent gate.
- Confirm RFP format: AES procurement and SYNRTECHS confirm whether this proceeds as a formal proposal, RFP response, or framework agreement route.
- Finalise signature: once the selected option scope and commercial route are approved, AES and SYNRTECHS finalise the agreement and confirm kickoff timing.
- Start pre-mobilisation: AES has 1-2 weeks to provide the agreed tenant, licence, entity, DOA, corpus, and system-access inputs.
Contact: Khaled Hourani, SYNRTECHS — khaled@synrtechs.com · +966 50 430 1529.
11. Pre-Mobilisation Inputs
These items become the Phase 0 readiness checklist after agreement signature. They validate delivery setup, governance boundaries, run-cost assumptions, and sequencing before pilots begin.
Inputs AES Provides 1-2 Weeks After Signature
- Microsoft: M365 tenant default geography.
- Microsoft: M365 plan mix per user and any E5-level governance capabilities required for selected roles.
- Users: real headcount and AI-user count, validating the working assumption of 50-150 staff and around 100 planned AI users.
- Legal / PMO: group entity map and correct legal names per entity.
- Legal / PMO: contract-clause inventory for GACA, government, NCA (National Cybersecurity Authority), SSI (Sensitive Security Information), NDA, and other client obligations.
- Systems: Jisr API modules, enabled plan features, and webhook availability.
- Systems: QMS platform, hosting, document-control metadata, and export or read-only access pattern.
- Systems: Procore contract, Analytics 2.0 add-on, webhook access, and file-storage region options.
- Governance: ICAO / IATA subscriptions, indexing permissions, Compass licence expansion, and news-API licensing.
- Governance: current DOA matrix, business owner, and approval to digitise it as the policy source of truth.
Timing: AES should have 1-2 weeks after signature to provide the pre-mobilisation inputs. These are not positioned as pre-signature conditions; they are the first controlled setup step.